Job Details

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
9/8/2025

Location:
Administration Bldg. Qualifications:
Required: High School Diploma or equivalent. Must have computer knowledge, ability to type accurately 50-60 words per minute, maintain files, prepare various reports, ability to operate computer and other general office equipment. Work knowledge of Microsoft Office. Previous successful experience with customer service.
Preferred: Experience with Federal programs of MOSIS

FLSA: Non-Exempt
Salary Schedule: Per Approved Support Staff Salary Schedule - Range 5
Direct Report: Assistant Superintendent of Business and Operations
Terms of Employment: 12 Month
Eligible for emergency telework: With Supervisor approval

Purpose: The Federal Programs Administrative Assistant ensures timely compliance with Federal Programs. This position will also require the ability to communicate with varied stakeholders effectively.

Essential Job Functions:

• Attend work in a regular, reliable and punctual manner.
• To "telework" when requested by the District.
• Enter budgets in Epegs, DESE's database on all ESSA.
• Enter payment requests for reimbursement of funds.
• Tracking expenses, payroll reports.
• Entering purchase orders in E-Finance and trip requests.
• Hold non-public meetings in the fall and spring for ESOL, Title II and SPED.
• Responsible for meeting DESE compliance.
• Responsible for collecting schedules, and Core Data information for the District.
• Responsible for collecting monthly Time & Effort worksheets and Single Funding worksheets for Title I A, Title II A, Title ID.
• Keep track of bank visa records for Early Childhood.
• Answering calls from staff, parents and community organizations.
• Provide assistance and support to Directors' of Elementary and Secondary Education, Coordinator of Federal Programs and Assistant Superintendent.
• Other assigned duties.

Employee Behavior and Conduct
District employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact, both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.

EOE