Job Details

Executive Assistant - Scaled Administrative Support
Job ID: 69007-1
Location: Fully Remote - US Only
Duration: 6-month contract with possibility for extension/conversion
Pay Rate: $40/hr on W2
Benefits: Medical, dental, vision; paid vacation/sick leave

Our client is looking for an Executive Assistant or Admin Specialist for a scaled administrative team supporting core areas of admin support - calendar , expense , travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work.

Responsibilities:

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Partners for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows
• Admin Specialists should be meeting the program's SLA's for responding to and actioning requests (Administrative specialists will acknowledge all inbound requests regarding their clients within 2 hours of receipt during their working hours.)
• Admin Specialists should be operating within the program's defined scope of support.

Day to Day Task:

• Core Focused Work: Calendar, Travel, and Expenses

Qualifications:

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office and Google Suite
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management (CRM) or any ticketing system

Must Have:

• Demonstrated ability to manage multiple priorities effectively (Multi-Tasking)
• Strong organizational and planning skills
• Excellent communication skills with a proactive, solutions-oriented mindset

Nice to Have:

• Experience using a ticketing, request-management, or CRM system to manage high-volume administrative support (e.g., Meta Boomerang or similar tools)
• Familiarity with concur and outlook
• Experience supporting multiple executives simultaneously

Educational Background:

• BA/BS preferred
• High school diploma or equivalent required

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation. #TMN